23-10-22, 11:04 AM
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رد: Letter writing in English Language
Formal Letter Writing in English - Definition, Format and Writing Samples
The article elaborates on the format of writing a formal letter, the definition and structure of a formal letter, along with sample formal letters for your reference. Formal Letters are professional and need to be drafted carefully. The following topics will help you understand how to write a formal letter in the most effective manner.
Table of Contents
Definition of a Formal Letter
Structure of a Formal Letter – Types of Formal Letters
Writing a Formal Letter – Parts of a Formal Letter
Formal Letter Writing Samples
FAQs on Formal Letter Writing Format in English
Definition of a Formal Letter
Formal Letters, also called Business Letters or Professional Letters, are letters that are written in a strict and specific format. Formal letters are naturally much more formal in style than informal/friendly letters. Formal letters can be written for a number of reasons such as,
to express your concerns while working in a professional setup
to provide official information across your workspace
to order goods, to apply for employment, etc.
to the Editor of a newspaper addressing the problems faced by various groups of people in different areas, etc.
Structure of a Formal Letter
In order to be able to write a formal letter, you have to first understand the reason behind the letter. As far as formal letters are concerned, the structure of the letter changes depending on the type of letter. There are certain rules to be followed to be able to draft a formal letter. Every sentence should be well thought out and laid down in such a way that the message you want to convey should be precise and clear to the reader.
Types of Formal Letters
There are different types of formal letters, as discussed, and they can generally be labelled under the following terms:
Business Letters
Letters of Application
Letters to Newspapers
Business letters should be terse, clear and to the point. There is no room for any kind of stories in a business letter. Before you start to write a business letter, there are a few things you should keep in mind.
Use simple, everyday language to convey the message clearly instead of using flamboyant and overemphatic vocabulary.
Never use jargon that is commonly used in business when you write a business letter.
Avoid using abbreviations as much as possible.
The modes of address vary according to the type of letter and the receiver.
Clear and exact descriptions of the articles necessary with the expected quality and quantity should be listed with utmost care when you write a letter to order goods.
When replying to a business letter, always quote the date of the letter you are responding to and its reference numbers (if any).
Formal/Business letters include letters from an employer to the employees and vice versa, letters to order and replace goods, letters of serious concern to an officer of higher rank, letters of complaint, etc.
التوقيع
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تتقدم إدارة المنتدى بالشكر الجزيل
للمراقب والأديب/ حسن خليل ، على
جهوده الكبيرة في الرقي بالأقسام الأدبية
من خلال النقد ووضع المسابقات والحوافز
لجعل أقسامة متميزة كما هو ، سيما في
نجاح مسابقة " المقالة الأدبية " .
8/1/2012م
الأدارة .
يَا أَيُّهَا النَّاسُ إِنَّا خَلَقْنَاكُم مِّن ذَكَرٍ وَأُنثَى وَجَعَلْنَاكُمْ شُعُوبًا وَقَبَائِلَ لِتَعَارَفُوا إِنَّ أَكْرَمَكُمْ عِندَ اللَّهِ أَتْقَاكُمْ إِنَّ اللَّهَ عَلِيمٌ خَبِيرٌ
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